- Incoming Clerk Treasurer Sara Bruckman worked with retiring Clerk Treasurer on Monday.
- Clerk Treasurer and Assistant Manager met with Associated Bank representatives to review property tax collection processes.
- Manager and Assistant Manager attended North Shore Managers Meeting on January 17 held at Whitefish Bay Village Hall.
- January tax settlement for year 2023 was calculated, prepared and wired to taxing entities by the Treasurer’s Office.
- Board of Appeals agenda and packet for January 24, 2024 was prepared, generated and posted by Village Staff.
- Village Clerk’s office created absentee labels for absentee envelopes for the 2024 spring primary election; Village of Fox Point will have one office on the ballot – Village Trustee for 2 positions.
Department of Public Works
- Staff participated in pre-bid meetings with our consultants and prospective bidders for the Lake Drive and Bradley Road projects. The bid opening for both projects is next Thursday at Village Hall.
- Staff participated in a utility coordination meeting with the DOT and Kapur & Associates related to the Lake Drive repaving project (which is separate from our water main and storm water management project).
- The Village received notification from the Department of Natural Resources that they were going to conduct an audit of our recycling practices. The auditor submitted a number of questions to staff and responses were provided prior to the phone audit that occurred on Thursday. The auditor appeared to be pleased with our processes, how well the community recycles, that our ordinance is up to date and the information we have on our website to educate residents on recycling practices. Areas that the auditor would like to see us address in a little more detail include determining how the multi-family and non-residential properties perform recycling and determining the quantities of recyclables from those entities.
- Staff received an order from the Office of Commissioner of Railroads related to the crossing at Bradley Road. Union Pacific will be required to install updated signals and arms at this location and the Village is required to re-stripe the intersection and remove all bushes and shrubs within the right of way (33-feet either side of the centerline of Bradley) from Santa Monica to Poplar. Staff has already reached out to residents that will be most affected and will send letters to all affected property owners. Removals are required to be completed by June 30, 2024. Union Pacific has until December 31, 2026 to install the new signals.
- A bid opening for the sanitary sewer manhole rehab project was held on Thursday. Four bids were received and the low bidder was about $265,000. We budgeted $360,000 for the rehab and construction inspection and the estimated inspection cost is approximately $34,000 meaning the project will be approximately $60,000 under budget.
- Staff received reimbursement of approximately $614,000 for the Beach Drive revetment project based on the quarterly report submitted in October. The reimbursement exhausted the remaining funds available to the Village but we are still required to submit quarterly reports for the project – the most recent of which was submitted last week Friday. Staff has, however, continued to renew our request to obtain supplemental funding and have been informed that any supplemental funding would have to come from projects in Wisconsin that close out under budget. We will not know whether any funds are available until September 2024 at the earliest.
DPW staff have been busy with the following:
- Addressing the snow event from last weekend. The heavy wet snow quickly froze creating more difficulties in removal. Staff spent the better part of the weekend clearing snow from intersections and roads.
- Addressed another snow event Friday morning.
- Part of the cleanup efforts included the walks/paths and bridge decks in the Village. It also included winging back the snow along the ROW and cleaning the salt trucks.
- Removed a tree limb that fell in the 7200 block of Beach Drive from the ROW. This was a private tree and crews removed the limb to the ROW; the property owner will be responsible for the remaining removal.
- Power went out on Saturday which affected the lift stations but did not cause any backups.
- Crews also removed a large limb that split from the trunk of a basswood in the 7600 block of Seneca. The whole tree is planned to be removed due to the health of the tree.
Water utility staff:
- Responded to a water main break last Friday (Santa Monica), on Saturday (on Dean and Poplar) and on Monday (Yates and Fairchild Circle). Due to the snow events, other work to be done and number of DPW staff out (sick or on vacation), a contractor was called in to repair the break on Yates on Monday but DPW/Water Utility crews repaired the other two.
- After repairing the leak on Santa Monica, it was determined that the hydrant valve close to the leak is not operating properly and is scheduled to be replaced next week.
- Staff is working on postcards to be sent to residents where we do not have lateral information (type and size). This information is being requested to comply with a DNR requirement to identify the material and size of all water service laterals in the community.
- Assisted DPW with snow removal operations.
In the shop:
- When staff arrived on Monday, two of the four packers would not start. In one, it appears the diesel line may have frozen but was returned to service within a day. With the other, the fuel tank appeared to have an algae-type growth in it and needs to be replaced to remove the bad fuel tank and fuel from the packer.
- Worked on the garbage scooters (some had repairs needing to be done).
- Replaced the cutting edges on plows.
- Performed preventative and equipment maintenance.
- Officers conducted a traffic stop for speeding that resulted in the arrest of the driver for a parole violation regarding sexual offenses.
- Officers responded to a call of a retail theft at Best Buy. Two subjects removed property without paying. Report was taken.
- Officers responded to a medical call for service and a worker near the call turned over a found wallet. The owner was located and the wallet was returned to him.
- Officers attended a monthly school threat assessment meeting at one of the schools.
- Staff worked with contractors to assist with the restoration of the interior Police Department work space due to pipes bursting due to the failure of HVAC and severe cold weather.
North Shore Fire Department
- Progress continues on construction of the new fire station and health department offices. To learn more about the new facility, please view this Question and Answer document.
- The Department responded to 76 incidents from Friday January 12 at 8 AM to Saturday January 13 at 8 AM. The metro area received a significant snow fall during this time period. On average, the Department responds to approximately 35 incidents in a 24-hour period. During the snow on Friday and thru Saturday, the Department and our mutual aid partners, enacted the Storm Policy Response Protocol which puts non-medical related calls through a more extensive triage process. WE Energies provided two repair crews that were available directly to the fire departments in the County to ensure high priority calls for service were handled quickly during that timeframe.
- On Saturday and Sunday, representatives of the Department worked as liaisons for the North Shore communities regarding power outages, shelter locations and warming locations for residents who were unable to stay in their homes. During that time, based on the expected long duration of power outages from the snow storm, WE Energies provided the Department with a list of customers without power. The Health and Fire Departments worked together to obtain a list of residents who have critical power needs, primarily related to medical concerns from the State Emergency Operations Center (EOC) and then matched the WE Energies Outage List with a list of residents who have critical power needs, primarily related to medical concerns. Identified residents from this process were contacted by phone to ensure they had alternative arrangements for power needs. One resident was unable to be contacted by phone and the local police department conducted a welfare check on the resident and found her to be safe.
- Cold temperatures place heavy "wear and tear" on our personnel and vehicles. Special thanks to everyone who has worked through the conditions and to our fleet maintenance and facilities maintenance team who have ensured our vehicles and stations are able to remain serviceable.
- The Department posted social media messages and conveyed information to area businesses associations regarding the important of ensuring fire sprinkler systems and water pipes are maintained and kept in heated areas, especially during the current cold weather. Pipes that are not heated freeze and are at a high risk to burst causing significant water damage. The Department has responded to two major water pipe bursts already this week and will likely see those responses go up as the cold weather "breaks" this weekend.
- Staff has been working with municipal staff on two specific properties with on-going fire code violations this week.
- The North Shore Fire Commission interviewed candidates for Firefighter/EMT positions on January 18.
- Staff met with all Intern Firefighters this week to review their progress as interns and discuss future career opportunities.